Are you able to express yourself clearly? If not, follow a few simple tactics to express yourself in a better manner and make working easier. Communication is a necessary part of working in any field as it is the sole method to explain your point to your manager, employee, colleague, or customer. Follow these 8 grand strategies to prevent any miscommunication that may jeopardize your work life.
- Express emotions through words and facts electronically: Daily assignments require the exchange of numerous facts and numbers. Various tools for project management comes in aid regarding such emails and also while sending bulk complimentary messages to the team. But if you want to convey some message individually, it’s always better to speak in person rather than email.
- Be concise: Loads of information exchange overloads your brain and inbox every day. Do not use unnecessary words to send a simple message. Stick to the chief objective and avoid iteration of the same points. The more precisely you can express your view, the better response you will get
- Know your target: Be sure you know why are you framing up the writing. The purpose can be to check a team’s progress, explaining job roles, or assigning a new project to the group. If you know the purpose of the dispatch, it will be more comfortable for you to stay focused on the principal objective.
- Respect work timings: Whenever you send out a message, do not be tensed or upset if you are not getting an immediate reply. The other person might be busy completing some assigned work. Also if it’s a day off for the employee, it is not mandatory that the person will have to revert instantly. Respect an individual’s personal life
- Add thoughtful pause: If you are frustrated with someone on the official ground, do not try to get into an exchange of words until and unless you have your temper under control. Pause for a few minutes to calm down and continue communication without emotional stress.
- Be clear and coherent: When you want to intimate your team about some important topic, be very clear in explanation while writing. Vague ideas will simply confuse the readers, and they will be unable to do the right job unless you can successfully convey the details.
- Be a good listener: Listen more than trying to dominate some conversation with your ideas. Speak only if the situation demands. Unnecessary motor-mouthing is never welcome. Listening helps you to interpret the inner meanings of verbal deliveries.
- Read the non- verbal indications: Whenever you are speaking or presenting something, take careful note about the body gestures and facial expressions of the listeners. You can make out the nature of the response from their non- verbal cues which will help you to change your way of communication or topic of discussion immediately.